Best Practices for Documenting Supplier Audit Findings > 자유게시판

When recording the outcomes of supplier audits it is vital to be clear accurate and objective. Begin consolidating your observations right after the audit concludes while details are still clear in memory. Use a standardized template that includes sections for the supplier name audit date location team members and scope of the audit. This standardizes data collection across assessments and enables trend analysis across audit cycles.

Document measurable evidence instead of subjective judgments. For example instead of saying the supplier is careless note that three employees failed to use required protective equipment during transport operations. Provide concrete data like dates times staff names and аудит поставщика product traceability codes when pertinent. This level of detail supports transparency and enables the supplier to clearly identify the issue.

If a violation of requirements is detected describe it fully completely and precisely including the standard or requirement that was not met. Point to governing standards organizational rules or recognized benchmarks so the supplier can understand the source of the nonconformity. Steer clear of ambiguous terms such as substandard results or weak controls. Instead specify what was missing such as missing calibration records for equipment or lack of documented training for a specific procedure.

Photograph or archive documents solely after obtaining authorization. Attach them alongside descriptive captions. These visual aids can clarify complex issues and serve as evidence if disputes arise later. Ensure explicit approval is secured prior to capturing sensitive data or confidential workflows.

For each finding include a recommended corrective action and a reasonable deadline for implementation. Work with the supplier to set realistic timelines based on their capacity and resources. This encourages collaboration rather than confrontation. Document their acceptance or rejection of the finding along with their proposed response.

Keep a centralized registry of all issues and monitor their closure status. It reveals patterns of noncompliance and demonstrates trend-based performance. Distribute high-level summaries to relevant departments while securing full documentation under privacy protocols.

Regularly evaluate your audit reporting methodology. Solicit input from auditors and suppliers regarding the effectiveness and readability. Continuous improvement of your documentation practices leads to more effective audits and stronger supplier relationships.