Booking Shows with Time Zone Respect: A Performer’s Guide > 자유게시판

When booking shows for performers, especially those who tour internationally or have fans across multiple countries, respecting their time zones is not just a courtesy—it’s essential for smooth logistics and strong professional relationships. Performers often have tight schedules that include rehearsals, travel, media appearances, and rest periods. Ignoring time differences can lead to missed calls, late-night bookings, or early morning rehearsals that disrupt their circadian rhythm and performance quality. This can severely impact vocal health and stage energy

Start by finding out exactly where the performer is based or where they will be performing. Use world time zone maps, apps like World Time Buddy, or built-in calendar tools. Don’t assume they’re in the same zone as you. An artist in Seattle is four hours behind London and full blog post here six hours behind Berlin. A meeting scheduled at 10am your time might be 7pm their time—or even midnight if they’re on the other side of the globe. It could fall during their deepest sleep cycle

Always confirm the performer’s current time zone before scheduling any call, rehearsal, or meeting. Enable time zone detection in scheduling platforms like Calendly or ScheduleOnce. Make sure you’re viewing the event in the performer’s time zone, not just your own. Always list the time in three formats: your time, their local time, and UTC. For example: "Meeting at 2pm Eastern Time / 11am Pacific Time / 7pm London Time." 19:00 London"

Avoid scheduling calls outside of reasonable working hours. Just because you’re available at 7am doesn’t mean it’s fair to ask someone to wake up at 4am for a call. Most performers appreciate consistency and boundaries. Stick to 9am–6pm local to avoid burnout. If an emergency arises, give as much notice as possible and apologize for the inconvenience. Send a preemptive message: "I’m sorry for the late notice—this is urgent and I truly appreciate your flexibility"

When coordinating international tours, account for jet lag. Don’t expect peak performance after an overnight flight. Give them at least 24 hours to adjust. This shows you value their well-being and understand that their voice, energy, and physical health directly impact the show. Recovery time isn’t optional—it’s part of the show

Also, consider time zone differences when setting deadlines for digital materials like setlists, lighting cues, or promotional assets. Sending a final request at 5pm your time might be 2am theirs. Give generous lead times and always ask when is the best time for them to receive files or feedback. "What’s the ideal window for you to review these?"

Lastly, always communicate with empathy. "Thank you for working with me despite the hours—it’s not lost on me". People notice when you make an effort to honor their schedule and personal time. Respecting time zones builds trust, shows professionalism, and helps ensure the performer feels supported rather than exploited

In the music and performance industry, where passion meets pressure, small acts of consideration can make a big difference. Taking the time to understand and respect where someone is, literally and figuratively, lays the foundation for successful, lasting collaborations