Booking Shows with Time Zone Respect: A Performer’s Guide > 자유게시판

When booking shows for performers, especially those who tour internationally or have fans across multiple countries, respecting their time zones is not just a courtesy—it’s essential for smooth logistics and strong professional relationships. Artists juggle demanding routines involving rehearsals, cross-country travel, interviews, and recovery time. Ignoring time differences can lead to missed calls, late-night bookings, or early morning rehearsals that disrupt their circadian rhythm and performance quality. This can severely impact vocal health and stage energy

Start by finding out exactly where the performer is based or where they will be performing. Always verify location via official tour itineraries or their management team. Don’t assume they’re in the same zone as you. A performer based in Los Angeles will be three hours behind New York and nine hours behind London. A meeting scheduled at 10am your time might be 7pm their time—or even midnight if they’re on that page the other side of the globe. They might be mid-flight or recovering from a previous show

Always confirm the performer’s current time zone before scheduling any call, rehearsal, or meeting. Use calendar tools like Google Calendar, Microsoft Outlook, or Apple Calendar that auto-convert time zones. Make sure you’re viewing the event in the performer’s time zone, not just your own. When you send an invitation, explicitly note the time in both your timezone and theirs. For example: "Meeting at 2pm Eastern Time / 11am Pacific Time / 7pm London Time." 2:00 PM EST (11 AM PST, 7 PM UK)

Avoid scheduling calls outside of reasonable working hours. Your early morning might be their deep night—respect their rest. Most performers appreciate consistency and boundaries. Aim for 8am–5pm local time to align with industry norms. If an emergency arises, give as much notice as possible and apologize for the inconvenience. Acknowledge the disruption and offer to reschedule if needed

When coordinating international tours, account for jet lag. If a performer arrives in a new city at 3am local time, don’t schedule a soundcheck for 9am. Give them at least 24 hours to adjust. It demonstrates professionalism and care for their long-term health. Recovery time isn’t optional—it’s part of the show

Also, consider time zone differences when setting deadlines for digital materials like setlists, lighting cues, or promotional assets. Always check their local time before hitting "send". Give generous lead times and always ask when is the best time for them to receive files or feedback. "What’s the ideal window for you to review these?"

Lastly, always communicate with empathy. "Thank you for working with me despite the hours—it’s not lost on me". People notice when you make an effort to honor their schedule and personal time. Respecting time zones builds trust, shows professionalism, and helps ensure the performer feels supported rather than exploited

In the music and performance industry, where passion meets pressure, small acts of consideration can make a big difference. When you consider their rhythm, you’re not just booking a show—you’re building a partnership