7 Best Microsoft Outlook Tips in 2025! Contacts, Calendars, Etc > 자유게시판

If you need it as reference (even if you have decided to defer it), move it into your reference folder. The goal is to reduce the number of times you touch each message. Once you set up your system, you are ready to begin managing incoming messages. By making your Inbox the central place for receiving important messages, you can go through it with the confidence that each item is something you need to deal with. You categorize many of your messages before you file them to help you find them later.

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Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox. Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time. Let rules help you to read what is most interesting and pertinent to you. Read and unread states flush DNS and re-sync Outlook in Outlook help by showing you quickly which messages have been read at least once and which have not.

View the calendar and inbox side by side

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To change these settings, select the File button, select Options, and then select Mail. Without a doubt, this sync saves companies thousands of hours and money. Unfortunately, Outlook does not have a built-in synchronization feature that allows users to access company contacts in their phones’ contacts directory. In the U.S., around 47% of workers use Microsoft Office products, including Outlook.

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Outlook and Office 365 sync issues can be frustrating but are almost always fixable. Start with basic network checks, enable Cached Exchange Mode, and repair your data files if needed. For persistent problems, rebuild your Outlook profile or use FixTechGuide’s free diagnostic tools to automate detection of authentication and IMAP errors in seconds. Some people try to use the read and unread states to indicate whether a message is new or a reference item.

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Create a single task, mark it with the @Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. If you receive mail from a Contact Group that you don’t want to be on, send a message to your network administrator or to the owner credential loop in Microsoft 365 of the Contact Group and ask to be removed. To find the Contact Group owner, double-click the Contact Group name on the To line. Outlook keeps the list of your completed tasks automatically. If you don't need to keep a record of the task or the message, delete it or clear the flag.





You can’t read every message you receive — nor should you Outlook data file cannot be accessed try to. Rather, just read the messages that are important for you to read. Rules will help you prioritize important messages and minimize distractions.





For reference messages that you have responded to or otherwise dealt with. Your Quick Click category should be the category that you apply most often. It’s considered best practice to set your Quick Click flag to Today (which is the default).

• Start with basic network checks, enable Cached Exchange Mode, and repair your data files if needed.
• Let rules help you to read what is most interesting and pertinent to you.
• Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar.
• After you have processed your messages, the best place to do work in Outlook (reply to messages and so on) is in Tasks.
• Download the tool from Microsoft and run the Outlook diagnostic to auto-detect server and account issues.
• Use automatic formatting rules to make all messages sent only to you blue.

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Corporate-level messages with important news (for example, from the CEO) and messages from your IT department about server downtime should not go into a folder. Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder. It’s a best practice to have a central repository for your messages, so that you can refer to them after you've "dealt" with them.