How to Create Drop-Down Lists in WPS Spreadsheet | Setting Up Dropdown Menus in WPS Sheets | Guide to Data Validation Lists in WPS > 자유게시판

To create drop-down lists in WPS Spreadsheet, you begin by choosing the cells where you want the drop-down menu to appear. Once selected, navigate to the Data section located on the ribbon at the top of the interface. Within this tab, find and select the Data Rules. This opens a popup where you can specify restrictions for the data allowed in the selected cells.

In the Data Validation window, under the Options tab, change the Permitted input to Predefined Options. This tells WPS Spreadsheet that you intend to enable a choice-based input. Next, in the Source field, you can either enter options directly by using commas to delimit items, or you can use existing cells that already contains your desired options. For example, if your list of options is in cells A1:A5, you would enter A1-A5 in the Source box. This approach is especially useful if you plan to update the list frequently, as changes to the source range will automatically reflect in the drop-down.

After entering your source, you can toggle on the box labeled Permit empty values to enable blank inputs, and you may also enable the In-cell dropdown option to ensure the small arrow appears next to the cell for easy access. Once your settings are configured, click Save to apply the validation rule. The selected cells will now display a dropdown symbol, and users can only select from the listed choices.

If you need to update the dropdown, simply select the cell with the drop-down, return to the Validation Tool, and update the list source as needed. To delete the validation, access the rules again, click the Clear All button, and then validate deletion. It is also helpful to use custom labels for often-modified selections, as this enhances organization and increases transparency. To create a named range, choose the source values, go to the Named Range menu, and Set a Label. Give it an intuitive title and use that name in the Source field instead of a range reference.

Drop-down lists in WPS Spreadsheet enhance data accuracy by minimizing manual input mistakes and ensuring consistency across entries. They are particularly valuable in forms, feedback forms, stock management, and any scenario where responses should follow a standard set of choices. Always verify the setup after creation to confirm that all items appear correctly and that the list responds properly when you click the arrow. With proper setup, drop-down lists become a essential feature for streamlining data entry and improving overall spreadsheet reliability.