Steps to Build a Project Charter Using WPS Writer > 자유게시판

Writing a project charter in WPS Writer offers a simple yet powerful way to establish a project’s foundation

An effective project charter acts as a binding reference point that unites stakeholders, gains formal endorsement, and provides ongoing direction for the project team

Begin by opening WPS Writer and selecting "Blank Document" from the startup menu

Select a standard sans-serif font—Calibri, Arial, or Times New Roman—set at 11 or 12 pt to maximize legibility across devices and printouts

Place the project’s official title at the top, center-aligned and formatted in bold to draw immediate attention

Immediately after the title, insert both the date the charter was drafted and the name of the person officially responsible for the project

Doing so ensures responsibility is clear and helps readers understand the project’s origin and purpose

Next, create a section titled Project Overview

Here, articulate the project’s core in a brief, focused manner—no more than two well-crafted paragraphs

Explain why the project is being initiated, what problem it aims to solve, and what benefits it is expected to deliver

Avoid jargon and complex terminology so that even non-technical team members and executives can grasp the purpose

After the overview, move on to outlining the project’s key goals

List these as bullet points for clarity and ease of reference

Every goal must follow the SMART criteria: specific, measurable, attainable, aligned, and deadline-driven

For example, instead of saying "Improve customer service," write "Reduce average customer response time from 48 hours to under 24 hours within six months"

This level of detail ensures that progress can be tracked and success can be objectively evaluated

In the next section, outline the project scope

Explicitly define both the in-scope deliverables and the out-of-scope items to avoid confusion

Defining boundaries minimizes unauthorized additions that often derail timelines and inflate costs

Formulate scope statements using unambiguous templates like "The project encompasses…" and "The project does not cover…"

Include all expected deliverables (e.g., user manuals, dashboards, training videos) and clarify their format, file type, and number of copies required

Identify key stakeholders in a dedicated section

Include all relevant parties: internal teams, clients, suppliers, regulatory bodies, or executive sponsors

Include their roles and levels of involvement

This helps ensure that communication and responsibilities are clearly assigned from the outset

Introduce a high-level timeline that marks the beginning and end of critical project stages

Don’t list daily activities; instead, show when planning starts, when testing begins, and when the final release is targeted

If you have dependencies between tasks, note them briefly

It gives stakeholders a snapshot of the project’s pacing and flow, not an exhaustive Gantt chart

Address the project budget in a separate section

State the overall anticipated expenditure and divide it into logical cost centers like labor, hardware, licenses, and learning resources

Always note if the budget is provisional—add "Subject to change pending final approvals" to manage expectations

Openness about cost assumptions fosters credibility and reduces surprises later

Finally, include a section on approval

At the bottom of the document, leave space for signatures and printed names of the project sponsor, project manager, and key stakeholders

Provide a space labeled "Date Signed" beside each signature line to record when approval occurred

This step turns the charter from a draft into an approved agreement, confirming collective buy-in and accountability

Ensure uniformity in fonts, spacing, heading styles, and alignment throughout

Apply larger, bolded headers—like 14 pt or 16 pt—to separate each major part of the document

Standardize top, bottom, and side margins, and use consistent paragraph spacing to avoid visual clutter

Use the Review tab in wps office下载 Writer to check spelling and grammar

Ask a trusted colleague to validate the charter’s clarity, completeness, and alignment with project goals

After final edits, name the file clearly—e.g., "ProjectCharter_SalesPlatform_Q32024"—and save it in a central, team-accessible location

A project charter is not a static document; it may evolve as the project progresses, but a strong initial version sets the tone for success